Projects Coordinator

View the Projects Coordinator job description

Key Responsibilities

• Procuring parts from an indented Bill of Material using our internal database.
• Liaising with suppliers as part of procurement activities.
• Suggesting how to improve our supply chain performance.
• Arranges packaging of products ready for shipment by liaison with subcontract packing companies. Controls packing to ensure correctness.
• Shipping of goods in accordance with contract requirements including management of interactions with freight forwarders and packers.
• Maintaining excellent communication with our customer point of contact.
• Project Management of spare part orders from order to delivery.
• Management of product repair projects from receipt of goods, analysis, repair and return to customer.
• Seeking out and recommending solutions that improve QCD
• Uses data to make effective decisions within defined boundaries
• Works collaboratively with Project Management team members and with others in the organisation.
• Shares knowledge and seeks to help others as time permits.
• Other related duties as assigned.

Skills and Experience

• A university degree, or equivalent experience of at least 2 years is required.
• Previous experience working in engineering, manufacturing, an asset.
• A self-starter and multi-tasker who can work at pace
• Is inquisitive and demonstrates the ability to develop solutions
• Can use data to make and support decisions and to suggest improvements
• Understands the importance of Quality, Cost and Delivery (and more importantly the impact of poor QCD)
• Competent in the use of MS office applications (Excel, Word, PowerPoint)
• Familiarity with MS Access based database systems an asset.
• Has a basic understanding of mechanical and electrical component parts, sufficient to procure with an understanding of costs and lead-times.
• Can interpret drawing or OEM specifications to request quotations, procure parts and liaise with suppliers for established parts. Able to liaise with customer point of contacts on a basic level such as scheduling collections, basic delivery date negotiations.
• Has a working knowledge of shipping Incoterms and has the know-how to arrange freight for ex-works shipments or send by courier.
• Has a basic understanding of indented Bills of Materials, sufficient to be able to procure parts with support from senior staff.
• Understands differences between cost and price, MOQs etc sufficient to procure parts.
• Takes ownership and responsibility for own actions but has good judgement when to seek help from others.
• Knowledge of procurement terms and conditions.

Personal attributes and other requirements

• Holds a valid UK driving license.
• As a defence contractor, we have a number of security obligations placed upon the Company, which means that all our staff must be able to successfully achieve the relevant security clearances.

Working conditions

• Primarily office based with some workshop-based activities from time to time; some travel may occasionally be required.

We offer a competitive benefits package:-

• Competitive base salary
• Discretionary bonus
• 25 days holiday + public bank holidays
• Defined contribution pension
• Private medical insurance
• Life Insurance
• Permanent health insurance
• Employee assistance programme
• Free lunch!
• Free parking
• Training & development